Door/Time Keeper

OFFICAL TIME KEEPER

 

Responsibilities: To keep the time of each performance accurately by measuring it with a stopwatch and recording it in an official Time Keeper’s Log. The time keeper is also responsible for keeping the event room moving on schedule as much as possible. As one performance ends, the time keeper should be ready to call the next performance to the stage using the Time Keeping Log for reference. The time keeper SHOULD NEVER call an event to perform until the scheduled time. Even if performers are present and ready to perform early, DO NOT ALLOW ANYONE TO MOVE AHEAD OF SCHEDULE.

 

  1. Before each performance begins, the time keeper should make some variation of the following announcement: “Please close the door at this time and silence all electronic devices. Please use “happy hands” and not “clappy hands” at the end of the performance.

  2. There is a five (5) minute time limit for all Individual Events except for the following:
    1. Monologues get three (3) minutes to perform
    2. Technical Events(Costume Design, Makeup Design, Marketing/Publicity Design and Set Design) get ten (10) minutes to perform.

  3. The time keeper will begin timing each performance immediately after the performer announces their troupe number in their introduction.  The time keeper will stop timing the performance when the performer says “Scene” or when the performance is clearly ended.
  4. THE TIME KEEPER DOES NOT GIVE ANY WARNING THAT A PERFORMANCE IS IN DANGER OF GOING OVER TIME.
  5. The judges will make note of any performance that goes over time, and will inform the Festival Chair by placing a note with the adjudication forms for that event. PLEASE DO NOT TELL A PERFORMER THEY WERE DISQUALIFIED—that determination is only made by the Festival Chair when the adjudication forms are turned in. PLEASE NOTE: We DO NOT disqualify for going “over time” in Technical Events—simply let the judges know it is time to conclude their meeting with the technician so that you can move onto the next event.
  6. The time keeper will record the exact length of each performance on their Time Keeping Log, which will be turned in by the judges at the end of the day.
  7. If there is a conflict between these rules and the what the judges are doing or saying in the room, the time keeper is to notify the Festival Chair immediately.

 

INSIDE DOOR KEEPER

 

Responsibilities: To ensure that no one leaves an event room while a performance is in progress, and to maintain quiet during all performances.

 

  1. When the time keeper calls a performer to begin, the inside door keeper should close the door to the room and remain by it during the performance.
  2. The inside door keeper should ask for quiet if there is still noise in the room after a performer has been called to perform.
  3. The inside door keeper should assist the outside door keeper in ensuring that no one enters the performance room without a festival badge.
  4. The inside door keeper should make sure that aisles are clear, and that proper theater etiquette is observed during all performances.
  5. If a disturbance occurs, and the inside door keeper is unable to correct the situation, he/she should alert the adult in the room to the situation.
  6. At the conclusion of each event, the inside door keeper should open the door to allow troupes to enter and leave between events.
  7. The inside door keeper should keep a festival schedule in hand and should know which performance is on, next, etc. to answer questions from audience members and performers.

 


 

OUTSIDE DOOR KEEPER

 

Responsibilities:To ensure that no one enters the performance area without a festival badge, that no one enters the performance area during a performance, and that the hallway outside the performance area remains quiet.

 

  1. The outside door keeper must ensure that NO ONE enters a performance area without a festival badge. DEMAND to see a badge from each person attempting to gain entry.
  2. If they say they have lost it, or someone else is carrying it for them, or their sponsor has it, or anything else, DO NOT LET THEM ENTER THE ROOM.Inform the adult assigned to the room if there are any problems in this area.
  3. When the inside door keeper closes the door for the next performance, the outside door keeper must ensure that all near the door remain quiet while the performance is in progress.
  4. The outside door keeper should keep a festival schedule in hand and should know which performance is on, next, etc. to answer questions from audience members and performers who are waiting outside the room.
  5. Absolutely NO ONE is to be admitted to the performance area once a performance has begun. This includes sponsors, parents, etc. Be polite, but firm. If anyone insists on entering:
    1. First make sure whom they are going to see, and that the person they wish to see is actually performing at that time. Often, audience members do not realize that they are demanding entrance to an event when the person they wish to see is not even performing at that time.
    2. Second, if it is the person they wish to see, remind them that they will be disrupting that persons performance by entering, and that you are not allowed to let any one disrupt a performance. They will be doing the performer a favor by NOT entering at this point, as the judges will be upset by the intrusion.
    3. Even if the person persists after all this, DO NOT LET HIM/HER IN THE PERFORMANCE AREA! If the person gives you a really difficult time, alert the adult in the room.